Please Note: COMPUTERS ARE NOT PROVIDED.
One of the session participants (moderators or presenters), must provide a laptop.
It is STRONGLY RECOMMENDED that all presentations be pre-loaded onto a single laptop before your session and tested. This will eliminate wasting precious podium time on shuffling laptops, loading presentations on the fly, and discovering incompatibilities when nothing can be done.

Guidelines for Geo-Extreme 2021 Podium Presenters

Podium Presenters Guidelines (PDF)

Before the Conference

1. You will be contacted by the moderator(s) of your session. They will want to:
   • Confirm whether or not at least one author of each paper will be on site to make the presentation.
   • Confirm that presenters understand the session format and presentation length.
   • Collect a brief bio (name; current position and employer; title of the paper).
   • Confirm computer support arrangements.
   • Make arrangements to collect a copy of everyone's presentation before the session
2. Double check your presentation time.
3. Presentation formats – There are no required formats, colors, logos, or templates for your presentation, although we do encourage the use of Microsoft products and PowerPoint if possible to minimize technical difficulties and facilitate speaker transitions. Please do not use your presentation for commercial solicitation; if you use your company logo at all, please keep it to one slide.
4. If you have any changes to your presentation, please let your session chair and [email protected] know.

During the Conference

1. Meet with your moderator prior to your session to review last-minute details.
2. Arrive at the session room at least 15 minutes ahead of time and sit in the front row.
3. Present your paper within the allotted time
   • Technical Podium Sessions are 90 minutes long, which will accommodate up to 6 paper presentations of 12 minutes each with approximately 1 minute for transitions between papers.
4. Participate, as time permits, in any Q & A or group discussions.
5. Please remember: ASCE recognizes the strategic and critical importance of advocating for and sustaining a diverse workforce and inclusive work environment. The Society is committed to implementing policies and programs designed to advance the profession by promoting an inclusive climate in the profession. Please ensure that your presentation reflects this commitment.

Guidelines for Geo-Extreme 2021 In-Person Moderators

In-Person Moderator Guidelines (PDF)

Before the Conference

1. Confirm your session speakers, date and time here.
2. Contact the authors of papers assigned to your session.
3. Confirm whether or not at least one author of each paper will be on site to make the presentation.
4. Confirm that presenters understand the session format and presentation length.
5. Collect a brief bio (name; current position and employer; title of the paper) from each presenter.
6. Confirm computer support with presenters, and determine who will provide the session laptop.
7. You may plan to collect a copy of everyone's presentation before the session, or allow your speakers to bring the presentation the day of.

During the Conference

1. Please arrive at the session room 15-30 minutes prior. Meet with your speakers prior to your session to review last minute details.
2. Check audio-visual equipment before the session begins to be certain that it is functioning and that you understand its operation.
3. At the beginning of the session, call the session to order, welcome attendees; explain format and presentation times; and how Q&A will be handled (after each paper, all at the end, as time permits, etc.).
4. Brief introductions of each speaker (name, position, employer, paper title).
5. Alert speakers when they have 2 minutes left, and when their time is up. Please encourage your speakers to stay within their allotted time.
6. Moderate any Q&A or discussions. Be prepared to deal with typical session challenges as they arise: absent speakers, Q&A, awkward silences, combative attendees, group discussion.
7. At the end of the presentation, thank the speaker and if possible, specifically relate why you feel the presentation was relevant to the audience’s interests.

Changes? Questions?

Contact Erin Harrover at [email protected]